Council to streamline the processing of 50,000 invoices each year with V1's DbCapture

Council to streamline the processing of 50,000 invoices each year with V1's DbCapture

Bath and East Somerset Council will improve purchase-to-pay efficiency by implementing an intelligent data capture solution from document management and imaging company, V1. This solution, DbCapture, is being piloted in one of the Council’s largest departments in April 2012 with full go-live expected by October 2012.

V1’s DbCapture, which will be integrated into the Council’s Agresso Business World enterprise resource planning (ERP) system from UNIT4, will automatically capture 70% of data from 50,000 purchase invoices processed by the Council every year. The implementation forms part of a wider project to standardise, streamline and centralise the Council’s financial processes.

Sue Timbrell, Bath & East Somerset Council’s P2P Project Manager says, “We are looking to work smarter and more efficiently by further automating the purchase-to-pay process. After evaluating the market, V1’s DbCapture was selected because of its tight integration into Agresso Business World and the speed at which the solution extracts data.”

V1’s DbCapture uses optical character recognition (OCR) technology to automatically capture data from scanned purchase invoices, significantly reducing manual data entry. This data is verified against the ERP system with any data discrepancies instantly flagged-up to the user. The invoice data is subsequently uploaded to Agresso Business World.

Sue Timbrell says, “By automating the processing of 50,000 purchase invoices per year using DbCapture, we will significantly improve purchase-to-pay efficiency including cutting time-consuming manual data entry. This will allow finance staff to concentrate on more value adding activities. We anticipate DbCapture providing us with a return on our investment within just 12 months.”

Sue Timbrell adds, “V1’s DbCapture will allow us to more easily centralise the finance function and provide greater control over how and when we pay suppliers.”

Published - 27th February, 2012  |  Contact PR - pr@WeAreV1.com or call 01625 856 505

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"By automating the processing of 50,000 purchase invoices per year using DbCapture, we will significantly improve purchase-to-pay efficiency including cutting time-consuming manual data entry. This will allow finance staff to concentrate on more value adding activities. We anticipate DbCapture providing us with a return on our investment within just 12 months."

Sue Timbrell, P2P Project Manager , V1

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