Automate financial control with V1 Expenses

V1 Expenses is a web browser based expense management solution that reduces the time and cost of processing expense claims. V1 Expenses gives your employees an easy way to enter expenses and managers an easy way to approve, and in doing so, cut the cost of processing expenses, avoid re-keying of data and reduce errors and risk of fraud.

Counting the cost of travel and entertainment expenses

Travel and entertainment is one of the largest controllable corporate areas of spend. Organisations who rely on paper or spreadsheet based processes are inevitably incurring unnecessary cost, process bottlenecks, delays and risk of errors or fraud. Any organisation with more than 25 expense claimants will benefit by automating expense management, with typical a Return on Investment (ROI) within 3 to 9 months of going live.

Reduce expense administration time and costs

Processing manual, paper-based or spreadsheet based expense claims is inefficient, time-consuming and frustrating for employees, managers and finance teams. Eliminating the paper-chase not only saves time, it also reduces the opportunity for errors often caused by a lack of audit trail or incorrectly completed expense forms.

Enforce company expense policies

Limits will need to be set for expenses such as accommodation and travel in line with your company policy so that employee claims are always within allowable limits. Users can add notes and detail to the claims and specific items to assist the approver. You can specify mileage allowance rates, enabling the system to automatically calculate the amount due to claimants.

Expense capture and approval

Simplify expense claim entry, approval and processing, in order to save time, speed up claims processing, help to cut costs and reduce errors. Approvers are automatically alerted when they are required to approve expenses using the in-built alerts facility and claimants can check the status of their claims at any time. 


Cash expenses claims form




Built in pop ups include Mileage capture linked to engine size and mileage total YTD.  



Built in pop ups include Mileage capture linked to engine size and mileage total YTD.

Company credit cards

A administrator can import company credit card transactions into V1 Expenses and automatically generate expense claims with credit card transaction for reconciliation. Users can verify credit card charges and then submit the expense details for approval and processing.

Business entertainment expenses

Detailed back-up records of business entertainment expenses and associated information and receipts are maintained. Users are required to detail the business purpose of the expense, attendees, date and cost.


Per diem payments

V1 Expenses can automatically calculate subsistence allowance entitlement based on the duration or location details of the expense.

Capture expenses relating to projects or customers

V1 Expenses overcomes delays in billing or cross charging of expenses to projects or customers. Your customers can be provided with detailed explanation of an expense re-charge and copies of back up documentation and receipts.

V1 ExpensesMobile Approvals using iPhone

V1 Expenses Mobile Approvals for iPhone is designed for organisations seeking to improve organisational efficiency by facilitating notification, review, approval and rejection of expenses by designated authorisers using their iPhone.

Key Features

  • Travel expense requests and approvals
  • Expense entry, submission and approval
  • Import Corporate Card transactions
  • Business entertainment expense recording
  • Calculation of subsistence allowances
  • Business mileage rates and calculations
  • Electronic management of receipts
  • Mobile Approvals using iPhone
  • Managers delegate approvals when absent
  • Customer or project related expenses
  • Multi-currency expenses
  • Multi-level approvals automatically route claims to appropriate managers for authorisation
  • Multiple companies
  • Audit trail
  • Automatic email alerts and notifications
  • Export to Microsoft Excel

Contact us now

888-849-8168 |

At V1 we are committed to helping you streamline your business.

For more information on our solutions and how they could benefit your company, either call us directly, use the form or send us a quick email.

WeAreV1 Privacy Policy

Opting in for additional information is not required to receive a reply from WeAreV1

Brexit boost to RPA adoption

Brexit boost to RPA adoption

“Systems supporting procurement and supply chain management, as well as finance and human resources, will be affected, with organisations turning to RPA and other automation technologies to respond quickly to Brexit changes,” according to Sarah Burnett, research vice-president at Everest Group.

V1 are Gold Sponsors at the Sage Enterprise Management Partner Summit

V1 announces Gold Partner Sponsorship of Sage Summit Dubai 2019

We’re seeing unprecedented demand for our RPA solutions from the Sage reseller community. Feedback from Sage customers using it, when integrated with Sage Business Cloud Enterprise Management, demonstrates the value of invoice automation in accelerating the transformation of finance operations.