V1 Purchasing is a powerful and flexible browser based solution which enables you to gain control and visibility of your purchasing, helping your organisation to improve efficiency, productivity, and control.
Streamline, automate & simplify your purchasing
V1 Purchasing manages the entire purchasing process, streamlining and automating the process of requisitioning, ordering goods and services, receipting and matching invoices to orders and receipts.
The principle of approval and segregation of responsibilities provide an organisation with controls to reduce the risk of error and fraud.
The power of one solution for your entire business
V1 give you the benefits of having one scalable and accessible solutions for purchasing, invoice processing and expenses.
The result is that everyone in your organisation has access anytime and anywhere to the information they need to do their job effectively and efficiently.
V1 solutions are designed for businesses that operate multiple companies including international operations.
Multi-level approval workflows designed to fit your needs
V1’s workflow ensures that the proper processes are in place to ensure documents are correctly authorised and appropriate segregation of duties are in place.
V1 approval workflows enables you to define business process approvals which track all the steps involved, providing an audit trail of each document processed.
Email notifications are incorporated into the approval process to automatically alert the correct people at the right time.
Purchase Requisition Management
V1 Purchase Management allows users to create requisitions with automatic routing and email notifications. The system allows Procurement Managers to consolidate multiple Purchase Requisitions into a single Purchase Order for issue to selected suppliers.
Purchase Contracts and Blanket Orders
V1 Purchase Management allows you to set up, track and manage recurring service contracts.
The blanket purchase order facility allows users to set up orders for multiple delivery dates over a period of time to take advantage of predetermined pricing, and also reduces the need of raising multiple orders and minimises the need for holding stock. Multiple invoices may be matched against a blanket order until the delivery of items or services has been fulfilled.
V1 Purchase Management simplifies and streamlines Purchase Order creation, submission and approvals providing users with easy to use intuitive screens. Purchase Order approvals are automatically routed through approval levels and email notifications are sent to approvers. Approved Purchase Orders can be issued to suppliers through traditional printing, fax or transmitted via email.
Goods & Services Receipt Notes
V1 Purchase Management provides a full audit trail of the purchasing process including Goods Receipts Notes.
These can be as simple as recording the delivered quantity against an approved Purchase Order. At the same time, users can check quantity ordered and price and alert variances.
Purchase Invoice Automation
V1 Purchase Management reduces the time to process invoices, frees up finance staff time to focus on other tasks and improves cash flow visibility.
Suppliers email invoices to a central email box or paper invoices may be scanned and automatically processed and paid in line with your invoice matching rules and tolerance settings. Purchase Invoices which fall outside the tolerance settings are automatically routed for approval. Items which are not generally covered by Purchase Orders, such as utility bills, can also be processed and routed to the appropriate person for approval.