Document Management Software

Document Management Software

Organisations want to be able to manage key business documents within their existing Financial Management System (FMS) / Human Capital Management (HCM) / Enterprise Resource Planning (ERP) / Customer Relationship Management (CRM) system. Our Cloud-enabled, end-to-end document management can seamlessly integrate with these systems. We combine the power of Robotic Process Automation (RPA) with the freedom of the Cloud, helping you develop touchless, automated processes.




Understanding key issues


Manual processes

Due to manual processes, professionals may lose track of documents, causing confusion in the organisation.

User experience

Without simple processes and workflow technology, you risk increasing human error which leads to delays.

Going paperless

Physical documents create visibility problems and wasted resources as employees spend time completing mundane admin tasks.


Often organisations struggle to find a document management solution that will integrate with their existing ERP, FMS and HCM system.

How our Document Management software can help you


Ongoing software innovation and developments


We are always improving and innovating our products to deliver the best experience for our customers. Here are a selection of the latest updates to our document management software.

  • 4.7

    Release 4.7, also released in 2019, was a satisfaction pack for DbCapture, and contained improvements to templates, support for additional country VAT numbers and improvements to OCR accuracy.

  • 4.6

    A major new feature in Release 4.6, launched in August 2019, is the ability to create translations for the ‘Smart’ products into any of 181 languages. Customers can also see the remaining number of pages / documents on their OCR licence from within DbCapture, and it is now possible to host many of the existing ‘Db’ products.

  • 4.5

    Release 4.5, launched in March 2018, includes a new ‘SmartRetentions’ module, intended to assist our customers with document retention and disposal, particularly in response to the General Data Protection Regulation (GDPR). A number of enhancements to other ‘Smart’ products are also included, as well as additional supported platforms.

"V1’s technology has considerably streamlined our purchase-to-pay processes. On average we are now able to process a purchase invoice up to ten minutes quicker than before, saving considerable time."

Shabir Ismail, Director of Finance

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"V1’s ability to track objects to a centralized back-end SQL database and highly customizable bar coding solution enabled us to set up a process extremely well suited to our needs."

Mike Rohwer, IT Manager

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"We looked at several solutions, but decided on V1 financial automation software because it was simple to use and intuitive for our staff."

Hazel Copeland, Chief Financial Officer

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  • North Warwickshire & Hinckley College
  • Enterprise Properties
  • Woldmarsh


V1 Document Management Overview

Document Management Overview

Our Document Management end-to-end solution, including Invoice Automation, delivers intelligent solutions that automate your processes.

Document management release 4.6

Document Management 4.6 Factsheet

To support our customers’ journey to the Cloud, Document Management 4.6 enables organisations to perform document scanning and data extraction via OCR in Cloud-hosted deployments.

News & Opinions

Automation – a transformational force for finance teams
Why Making Tax Digital is a catalyst for change

Why Making Tax Digital is a catalyst for change

While Making Tax Digital (MTD) has been a focal point for the past couple of years, the 1st April deadline merely marks the start of changing how organisations report back on tax and VAT digitally.

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